Friday, 16 March 2012

Old Buckenham Fete

Organising the 2012 fete
Nine people came along to the Village Hall on Tuesday 6 March to sort out arrangements for an Old Buckenham village fete to be held on Saturday 1 September. Other people from the village sent apologies for not being able to attend because the All Saints PCC was holding its AGM on the same evening.
Jill Emms led the meeting and agreed to take the minutes. It was realised that there was a necessity for a co-ordinator, especially on the day itself, to make sure that everything was running smoothly and it was decided to aim to have someone agree to take on this responsibility before the next fete planning meeting. Jill Emms agreed to be treasurer.
Feedback from the 2011 fete was strong, with visitors remarking on the wonderful atmosphere, and it was agreed that planning for a fete should go ahead.
In view of the uncertainties, it was agreed that some decisions should be left for the time being, particularly booking acts for the main ring.
The basic format would remain as last year, the fete taking place between 2pm and 5pm on the area in front of the village hall and on the recreation area at the back.
Car parking arrangements had generally worked well and the schools to be approached again this year.
Various suggestions were made for entertainment activities including last year’s favourites such as the Punch and Judy, Morris Men and the Dog Show with other organisations to be approached to see if they would attend.
It was expected that the majority of the village organisations would run stall as last year including the art exhibition, the barbecue and a bookstall. It was hoped to have definitive answers at the next meeting in April. Mike Bartlett agreed he would be willing to organise the Grand Draw and would appreciate help in selling the tickets around the village.
It was put forward that the proceeds of the dog show to go to the WI and the proceeds of the main fete (mostly draw money, stall fees, raffle, etc) should all go to the Village Hall.
The next meeting about the fete would be on Tuesday 3 April in the Memorial Hall starting at 7.30 pm.

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